You finish a Canton Fair buying trip with separate invoices for towels, baskets and retail boxes. Finance would prefer to send one funding transfer and have a payment provider pay the sellers. Then the basket supplier changes its bank details while the towel payment is already under way. Your colleague suggests sending the whole instruction again. Before approving combined funding, agree how the provider identifies each authorised payment and what your team does when only part of the purchase has been paid.
The goods and payment problem below are fictional illustrations, not customer transactions or an available batch-payment product. This article is general information, not financial, legal, accounting, tax or investment advice. Combined funding is an arrangement to request from a provider, not a capability promised by A2vanta. Availability and terms require review of the actual request.
Get an answer about combined funding before sending it
Give the provider the separate invoices, buyer details and proposed recipients. Ask whether it accepts one funding transfer for these specific payments, and request its written allocation and execution terms. If it only supports separate requests, follow those instructions. Sending a total to an address used for an earlier invoice does not create an approved batch.
A2vanta's invoice payment page describes submitting an invoice or contract, providing recipient details, completing document review and accepting a time-limited quote before funding. It does not confirm one funding instruction for several unrelated beneficiaries. Ask about your proposed purchase through that process before making any combined transfer.
The repository's Chinese-supplier payment guide distinguishes stablecoin funding from the bank payout to the factory. The SWIFT and stablecoin comparison also asks what happens if funding arrives but the payout cannot proceed. Combining the funding request would leave those questions open for each supplier until you agree the arrangement.
Preserve each payable and beneficiary approval
Purchasing should identify who issued each invoice and whom your business owes. If you contracted with one trading company, paying several manufacturers may be a different arrangement from the one you signed. Confirm the contracting party's instructions and the provider's acceptance before creating payment requests to those factories.
For separate seller invoices, retain the approved invoice version, beneficiary details, receipt currency and amount for each proposed payout. Identify whether it covers a deposit, a balance or another agreed obligation. The multiple-factory schedule guide covers those purchasing milestones; here finance is deciding how to fund payments that have their own approvals.
Your company should name the authorised approver and check changed beneficiary details through an established supplier contact. Approval of the towel recipient does not approve the basket seller's replacement account. The provider also needs to review the actual recipient and route; your team's internal approval cannot substitute for that review.
Agree a funding-to-invoice allocation
If the provider accepts combined funding, ask it to confirm a record connecting the proposed funding transfer to each invoice and payout. Give each payment its own reference. Keep the amounts in their stated currencies, with the relevant quote and charges, so the accountant can distinguish token funding from the credit the seller expects.
The provider and your finance colleague could review fields like these:
| Allocation field | What to confirm before funding |
|---|---|
| Funding instruction | Accepted asset, network, destination and exact amount |
| Individual payment | Unique reference, approved invoice and beneficiary |
| Quote terms | Funding allocation, supplier amount, currencies, fees and expiry |
| Execution authority | Approved scope, any conditions and treatment of changed instructions |
| Payment evidence | Funding reference, payout reference and supplier acknowledgement |
| Remaining funds | Unused allocation, charges, agreed disposition and responsible contact |
These are editorial review fields, not an A2vanta API format. Your provider must explain how its process supplies and maintains the information. Do not assume it offers a pooled balance, a bulk endpoint or a reusable wallet allocation.
Agree whether the provider may execute payments independently or whether a problem with one request prevents the others from starting. Record any sequencing condition that matters to the purchase. Your company must understand the consequence of a partial execution before authorising it.
Review the quote for the accepted arrangement
A single outgoing funding transfer does not establish one exchange rate, one fee or one processing deadline for all recipients. Ask the provider for the terms applying to each payment and the combined funding instruction, including possible deductions and the consequence of quote expiry. Finance needs to reconcile the required funding without inventing a conversion between unlike currencies.
The A2vanta invoice page says the quote includes the rate, service fee and supplier amount before confirmation, with the rate fixed for the validity period shown. It also says to request a new quote rather than fund an expired one. Those published conditions do not establish that separate beneficiaries share one quote. Obtain the answer for your request.
If the basket seller changes its account before funding, ask the provider which approvals and quote terms need renewal. Finance should retain the accepted version and withdraw the superseded instruction through the provider's agreed process. A forwarded chat message about a new account is insufficient authority to alter the payout.
Resolve each payment's status before a retry
In the fictional purchase, the provider confirms the towel payout, but the basket payment cannot proceed. Your team should obtain the status of the box payment as well. Record which requests have not started, which are in progress and which have a confirmed outcome, with the provider's references and evidence.
Do not repeat a successful payout because the overall purchase remains unfinished. An unresolved payment may also still complete, so ask for its status before issuing another instruction. The payment-proof guide distinguishes funding evidence from the supplier's receipt and invoice credit. A funding hash cannot tell you which of these sellers received money.
For a rejected payout, ask the provider about any return still in progress and the conditions for another attempt. The bank-rejection guide covers that status enquiry. Agree any revised beneficiary, quote and authorisation before retrying; there is no automatic-retry promise here.
Reconcile the unused allocation and close the invoices
Ask the provider to account for the original funding against executed payments, charges and any unused or returned amount, identifying the currencies and conversion terms involved. Obtain the proposed refund asset or currency, recipient, costs and timing in writing. Keeping funds for a future request requires its own agreed terms; do not infer that arrangement from an unfinished payout.
Have each supplier acknowledge the amount it received and the invoice credit. Your accountant can then record each remaining payable and the disposition of the funding remainder. A completed towel invoice should stay completed while purchasing resolves the basket seller's problem.
Use pay an invoice to ask A2vanta whether the proposed requests fit its supported process. Provide the invoices and recipient details, and ask whether separate funding is required. Until you receive accepted instructions, keep the proposed combined transfer out of the execution queue.